MA Online System Update 21st November 2016

15th November 2016

On Monday 21st of November, the MA Online system will receive its latest update. We do not anticipate any system downtime during the update, however, you may notice performance issues should you log in between 08:00 and 08:30.  The following new features and improvements will be introduced:


MA Online Summary Report


The MA Online Summary Report is a downloadable PDF that collates all the key information about an Apprentice into a one easy to read document. The report is ideal for printing for your paper records or if you need to quickly review the status of the Apprentice.


You can find the Summary report at the bottom left of the Basic Information tab of every Apprentice record.


MA Online- Summary Report ma_online_summary_report_for news_article


Centre ID


Skills Development Scotland has advised us that they are now requesting MA Online Centre ID numbers for their new FIPS system. This number has always been present in MA Online but has never been visible to Centre users. The centre ID is now visible within Organisation Details which is available to main administrators only. To access your organisation details please login as normal and click the ‘organisation details’ tab at the bottom of the screen.


If you are unsure if you are the main administrator for your MA Online account, please contact the relevant Certification Body.


MA Online- Centre ID


Notifications- Bulk view and select action


We are aware that it can be tricky to keep on top of your MA Online notifications so we have made it easier to view more notifications on screen at any one time. You can now choose to view up to 100 notifications at once and can now select all before completing regular actions such as Mark as Read, Mark as Unread and Delete.


MA Online- Notification for news article


Unique Login Sessions


As part of our routine security updates, you will no longer be able to access MA Online at the same time using the same login across different devices. This means that users who regularly share log-ins will need to ensure they have their own unique log-in for the system.

The main administrator for your account can create additional log-ins for colleagues by accessing MA Online as normal, clicking the users tab at the bottom of the screen and selecting ‘Add User’.